Student Organization Registration
Student Organizations are required to renew their registration each year to be an active student organization at North Carolina State University.
Student Organization Registration for the 2023-2024 academic year will begin on Monday November 20, 2023 and conclude on Friday January 19, 2024. Please contact Brooke Ashby at beashby@ncsu.edu if you have any questions.
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What are the Benefits of Registering?
- Receive funds! For example, as a registered student organization, you can request funds from Student Government Appropriations or the Finance committee each cycle.
- Gain access to space reservations on campus.
- Participate in the Involvement Fair to showcase your organization and recruit new members.
- Submit to the Student Org Digest to highlight upcoming events or accomplishments.
Registration Step-by-Step Process
The process for registering a student organization at NC State follows these steps:
- Student organizations submit a completed student organization registration form.
- Department reviews student organization registration form including constitution, roster, trademark and licensing compliance.
- Department confirms that the organization has at least six members.
- Department approves your student organization as registered upon successful completion of the registration process.
- Student organization presidents, co-presidents, and treasurers complete the online financial training in Reporter.
- All NC State employee advisors of student organizations complete advisor registration form and two online trainings: Clery Act and Title IX.
- Department confirms that an organization’s president or co-presidents and treasurer have successfully completed online financial training.
- Department confirms that all NC State employee advisors of the organization have successfully completed Clery Act and Title IX.
- Department confirms that all positional leaders and/or officers of the organization must be enrolled at NC State and meet the minimum GPA requirement of 2.0.
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Starting a New Student Organization
Student Leadership and Engagement welcomes new student organizations to the Wolfpack! Students interested in starting up a new organization must review the latest Registration Guide which includes all pertinent information about the registration process for organizations and advisors seeking active status for the upcoming academic year. All instructions covered in this guide must be followed in order for an organization to qualify for active registration.
Student Organization Registration for the 2023-2024 academic year will begin on Monday November 20, 2023 and conclude on Friday January 19, 2024. As a reminder, this is only for student organizations that did not register during June to September of 2023.
Registering a New Organization
- Research: Review Get Involved to ensure another student organization is not already in existence with a similar purpose or mission. Contact similar groups to see if the ideas overlap, as this will be asked during the mandatory review session. Determine how the group will be unique and a benefit to members, the campus, and surrounding community.
- Plan: Create a student organization constitution and establish how the group will maintain longevity on campus.
- Learn: Review NC State REG 11.55.07. Ensure understanding of university policies, rules, and regulations so that the group is in compliance.
- Form: Establish an executive board that consists of at least one (1) president and one (1) treasurer. Recruit at least six (6) NC State student members, and secure an advisor that is either faculty, staff, or graduate student employed by the university who is willing to complete all requirements listed above.
To become an active student organization, a registration form must be completed during the open registration period. To complete the registration, follow these steps:
- Log into getinvolved.ncsu.edu
- Click on the “Organizations” tab at the top of the page
- Scroll to the bottom of the page
- Click on the “Register an Organization” button on the left-hand side
- Click on the “Register a New Organization” button
- Complete each step of the registration form using the “Next” button at the bottom of each page
- Click “Submit”
All registration submissions will be reviewed and either Approved or Denied. To view the status or to edit the registration form, follow these steps:
- Log into getinvolved.ncsu.edu
- Click on your photo and then “Submissions”
- Click on the “Organization Registrations” tab
- Locate the submitted registration form
- The status will appear as one (1) of the following – In Progress, Pending, Approved, or Denied
- To edit the form and re-submit, click on the ‘eye’ icon
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Re-Registering an Existing Organization
To remain active, all existing student organizations must renew their registration every year during the large open registration period. Groups that fail to register during the specified time-frame will be considered “inactive” until the next open registration period.
To complete the registration, follow these steps:
- Log into getinvolved.ncsu.edu
- Click “Manage” on the switchboard icon
- Click on your organization under “my memberships”
- Click on the blue “re-register this organization” button
- Complete each step of the registration form using the “Next” button at the bottom of each page
- Click “Submit”
All registration submissions will be reviewed and either Approved or Denied. To view the status or to edit your registration form, follow these steps:
- Log into getinvolved.ncsu.edu
- Click on your photo and then “Submissions”
- Click on the “Organization Registrations” tab
- Locate the submitted registration form
- The status will appear as one (1) of the following – In Progress, Pending, Approved, or Denied
- To edit the form and re-submit, click on the ‘eye’ icon
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Questions and Consultation
Frequently Asked Questions (FAQ)
Click here to see frequently asked questions about student organization registration
Coordinator Brooke Ashby is available to assist with questions and consultations related to student organization management. Contact Brooke via email at beashby@ncsu.edu.