Student Organizations Resources

Registration Step-by-Step Process

The process for registering a student organization at NC State follows these steps:

  1. Student organizations submit a completed student organization registration form.
  2. Department reviews student organization registration form including constitution, roster, trademark and licensing compliance.
  3. Department confirms that the organization has at least six members.
  4. Department approves your student organization as registered upon successful completion of the registration process.
  5. Student organization presidents, co-presidents, and treasurers complete the online financial training in Reporter.
  6. All NC State employee advisors of student organizations complete advisor registration form and three online trainings: Clery Act, Title IX, and the online financial training in Reporter.
  7. Department confirms that an organization’s president or co-presidents and treasurer have successfully completed online financial training.
  8. Department confirms that all NC State employee advisors of the organization have successfully completed Clery Act, Title IX, and online financial training.
  9. Department confirms that all positional leaders and/or officers of the organization must be enrolled at NC State and meet the minimum GPA requirement of 2.0.

Starting a New Student Organization

Student Leadership and Engagement welcomes new student organizations to the Wolfpack! Students interested in starting up a new organization must review the latest Registration Guide which includes all pertinent information about the registration process for organizations and advisors seeking active status for the upcoming academic year. All instructions covered in this guide must be followed in order for an organization to qualify for active registration.

Information for registering a new student organization in 2021-2022 will be available starting July 12, 2021. Please contact Darrius Barrow via email for questions at dcbarrow@ncsu.edu.

Registering a New Organization

Re-Registering an Existing Organization

Student Organization Advising

This section will soon be updated outlining these resources. Advisors can contact Darrius Barrow via email directly at dcbarrow@ncsu.edu.

Student Organization Funding

Beyond collecting membership dues and other forms of funding, student organizations primarily receive funding from either Student Government Appropriations or the Senate Finance Committee Allocations. Combined, these two bodies give out more than $200,000 a year in student fee money to student organizations on campus. Click here for more information on funding for student organizations.

Appropriations

Student organizations have two opportunities every academic year to apply for funding, during the beginning of the fall semester and beginning of the spring semester.  Funding is distributed in two cycles each year, Fall Break – Spring Break and Spring Break – Fall Break.

The Appropriations Application for the Fall Break 2021 – Spring Break 2022 will open on Wednesday, August 11th at 9AM EDT. Click here to learn more about appropriations and student organization funding.

Senate Finance Committee

The mission of the Committee on Finance is to ensure responsible and equitable expenditure of Student Body Funds. The committee reviews finance bills advises the Treasurer and other officials on spending practices, regularly reviews the current balance sheet, inspects budgets and expenses of agencies and departments, advise and oversee the Treasurer on matters of Student Government facility usage, and review all matters pertaining to revenue generation by Student Government and its agencies.

If you are a Student Organization seeking funding from the Finance Committee, visit the committee’s page to learn more.

Finance and Banking Resources

Our office is here to assist with navigating financial and banking resources, including how to get a bank account set up and what information is needed.

Bank Verification Letter Request

Student Leadership and Engagement provide bank verification letters to student organizations seeking to set up a bank account or update information for an existing account. All requests must be completed through the Get Involved site under the tab “Forms.” Click here to begin the bank verification letter request form.

For questions about finance and banking resources, contact Darrius Barrow via email at dcbarrow@ncsu.edu.

Student Organization Promotion, Sharing, and Advertising

Student Organizations on campus have a number of avenues for sharing their events, activities, and programs broadly. Check out the following resources for sharing your information:

  • RED-i – The RED-i team is made up of graphic designers, photographers and videographers. They offer services to registered student organizations at NC State ranging from event/group photography and promotional video production to branding and billboard/poster/flyer design. Click here to learn more about the RED-i.
  • NC State University Calendar – NC State offers access to share events and activities with the campus community through a centralized calendar system. Click here to learn more about how to access and share your content widely.
  • Sharing on Get Involved – Get Involved offers event publishing options to create and share content directly and through external channels such as social media and newsletters. Click here to learn more about how to submit an event through the Get Involved portal.
  • Submit a HOWL – NC State Student Government offers to promulgate information through The HOWL, a large-scale message sent to the student body via the office of the Student Body President. Click here to learn more.
  • Other Campus Media – Various campus units operate newsletters and social media channels. If your event, program, or activity involves relevant campus partners, make sure to reach out and make the connection to share your information with those units directly. If you have questions about coordinating with campus departments, faculty, staff, or other campus entities, contact our office via email at ncstate-sle@ncsu.edu for consultation.

Questions and Consultation

Frequently Asked Questions (FAQ)

Click here to see frequently asked questions about student organization registration

Associate Director Darrius Barrow is available to assist with questions and consultations related to student organization management. Contact Darrius via email at dcbarrow@ncsu.edu.