Updating your organization’s roster is crucial in any leadership transition, as it not only provides members and other interested students with accurate contact information, but allows access to necessary club platforms and processes. Here is how to update your organization’s roster on Get Involved:

1. Sign in to Get Involved
2. Click on the three lines on the the upper left side of the screen
   1. Click on the gear over your organization’s icon, and select “Roster”
3. Find the name of the person you wish to update (note: they must be listed as a member fo your organization to appear on the roster list)
   1. Once found, click on the pencil icon next to their name
4. Update the position and save changes

If you wish to remove an individual from your roster, repeat steps 1 through 3, and then select “end membership”. 

Additionally, you can monitor pending invitations and membership requests from this screen by using the “Pending” and “Prospective” tabs.

Please note that if your organization is changing presidents, treasurers, or advisors – the Officer Change Form or the Change of Advisor Form must be completed and approved on Get Involved BEFORE updating your roster so SLE can maintain accurate records.

Have you experienced a student leader having trouble displaying their officer title on Get Involved? This may be due to their privacy settings. The student can complete the following steps to ensure they are visible to the public. 

1. Sign in to Get Involved
2. Click on your profile icon in the top right corner of the screen
3. Click on the blue pencil icon in the top right corner of the dropdown menu
4. Click on privacy settings
5. Scroll down to “Organization Roster Settings”
6. Click “SHOW” for any officer positions you have

Get Involved lets you control how much of your personal information appears on your public profile. Most members can hide the details they’d prefer to keep private. A few key roles, however, must stay publicly visible so your student organization can carry out essential university business.

Roles That Must Remain Visible

If you serve as President, Treasurer, or Advisor, your profile and position must remain publicly visible on Get Involved. These roles carry responsibilities that require university offices to confirm who holds them, including:

• Making room and space reservations
• Requesting bank verification letters and accessing your organization’s bank account
• Picking up mail from Student Leadership & Engagement
• Submitting Technology Services Requests, which grant access to your organization’s university email account

Other officer roles (e.g. Vice President, Event Coordinator, Secretary, etc.) may also need to conduct university business on behalf of the organization. If your position requires you to carry out any of the duties listed above, you must remain publicly visible for as long as you hold that role.

How to Hide Your Profile Information

If your role does not include these responsibilities, you can decide what appears on your profile. Here’s how:

1. Click your profile photo to open the menu.
2. Select the pen icon to edit your profile.
3. Open your Privacy Settings, where you can show or hide individual pieces of personal information.
4. In the Organization Roster Settings, choose whether to show or hide the organizations you belong to and your positions within them.